Job Opportunity: Event Project Manager in Dubai : Encore Careers 2024 | Project Manager Jobs in Dubai
Location: Dubai
Position Type: Full-Time Encore Careers 2024 | Project Manager Jobs in Dubai Are you an experienced Event Project Manager looking for a dynamic role in Dubai? We have an exciting opportunity that could be perfect for you! Join our team and play a vital role in creating unforgettable events. Here’s a look at what the position entails and how you can contribute.
Key Responsibilities
Event Project Management
- Project Planning: Prepare and communicate detailed production schedules, labor needs, project scope, and execution plans to team members, vendors, and venue partners.
- Resource Coordination: Identify and secure all necessary resources to ensure the success of each project.
- Client Focus: Attend client meetings, maintain organized documentation, and respond promptly to client inquiries to keep their needs at the forefront.
- Scope Monitoring: Keep track of project scope throughout the planning process, making adjustments as needed for successful execution.
- Technical Assistance: Collaborate with sales and operations teams to determine the technical requirements and solutions for each project, including creating technical diagrams when needed.
- Document Review: Ensure all sales documents align with client requirements regarding equipment and technical arrangements.
- Exceptional Service: Build strong relationships with clients at all levels, focusing on retention through outstanding customer service.
- Team Leadership: Lead technical teams during events and ensure all health and safety documentation, including Risk Assessments and Method Statements, are in place and communicated effectively.
Event Execution
- Onsite Leadership: Act as the main point of contact for clients during events, overseeing all technical execution phases from setup to teardown.
- Inventory Management: Take charge of inventory throughout the event to ensure all equipment is accounted for.
- Communication: Clearly convey project plans and client expectations to the event team and manage any onsite changes in schedule, equipment, or workforce.
- Mentorship: Guide and mentor Encore team members on best practices to enhance local knowledge and skills.
- Compliance: Ensure adherence to all established Technical and Production Standards, along with health and safety regulations.
Financial Management
- Budget Oversight: Assist in the creation and management of project budgets, working closely with leadership to control external workforce and sub-rental expenses.
- Cost Alignment: Monitor event costs to stay within budget, ensuring any onsite changes are communicated to sales for accurate billing.
- Post-Event Invoicing: Support the completion of post-event client invoices and work with operations to ensure timely payments to all vendors.
- Policy Compliance: Adhere to Encore’s policies and procedures to minimize liability and protect company assets.
Administrative & Training
- Post-Event Processes: Complete all post-show reporting, accurately record workforce hours, and ensure outsourced equipment is returned to the appropriate providers.
- SOP Development: Contribute to the development of Project Management Standard Operating Procedures (SOPs).
- Event Analysis: Participate in the review and analysis of proposed events to ensure readiness and feasibility.
Why Join Us?
This is a fantastic opportunity to immerse yourself in the vibrant event management industry in Dubai. If you are passionate about delivering exceptional experiences and thrive in a fast-paced environment, we want to hear from you!
