Job Overview : Department Coordinator – Administrative Assistant Jobs at Enoc Dubai
Purpose of the Role
The Department Coordinator plays a crucial role in ensuring the seamless operation of our department. This position involves a variety of tasks, including managing communication, overseeing office activities, and organizing travel arrangements. Administrative Assistant Jobs at Enoc Dubai
Key Responsibilities
Communication Management
- Telephone Handling: Receive calls, take detailed messages, and relay information effectively.
- Document Management: Prepare, distribute, and manage departmental communications such as letters, memos, and faxes.
- Interdepartmental Coordination: Collaborate with other departments to gather essential information.
- Report Preparation: Create comprehensive reports and documentation, often of a technical nature, as requested by management.
- Presentation Creation: Develop presentations for both internal and external audiences.
- Meeting Coordination: Organize meeting agendas and take minutes during discussions.
Office Administration
- Scheduling: Arrange meetings and ensure reminders are sent to the manager and department staff.
- Event Coordination: Plan and organize departmental conferences, events, and activities.
- File Management: Maintain and organize departmental files for easy access.
- Supplies Management: Order and receive office supplies and equipment as needed.
- Visitor Reception: Welcome and assist visitors to the department.
- Leave Management: Process employee leave requests and confirm return dates.
- Attendance Monitoring: Track staff attendance and report any discrepancies to the manager.
Travel Arrangements
- Travel Coordination: Manage all travel arrangements, working closely with government relations and travel agents to ensure smooth logistics.
General Duties
- Miscellaneous Tasks: Perform related tasks as assigned by the manager.
- Budget Tracking: Monitor and record departmental budget expenditures.
Qualifications and Experience
- Education: Minimum secondary education (equivalent to 12th grade).
- Experience: At least 3 years in a similar role, demonstrating relevant skills and knowledge.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
- Language Proficiency: Strong written and spoken skills in both English and Arabic.
- Interpersonal Skills: Excellent communication and relationship-building abilities.
This role is an excellent opportunity for individuals seeking to enhance their administrative and organizational skills while contributing to a dynamic team environment. If you are detail-oriented, a proactive communicator, and ready to take on diverse responsibilities, we invite you to apply!
